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TERMS & CONDITIONS

​These Terms & Conditions apply to all clubs, classes, workshops, events, and sessions provided by Sunflower Dance. By booking with us, you agree to these terms for yourself and your child(ren).

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Bookings & Payments

After-School Clubs

  • Sessions run across 37 academic weeks, split into 12 equal monthly payments.

  • Payments are made via Class4Kids.

  • Failed payments must be resolved within three attempts or the child’s place may be withdrawn.

  • One month’s notice is required to cancel a subscription.

  • Two paid trial sessions are available before enrolment.

 

School Holiday Dance Days

  • Booking and payment are required in advance.

  • Sessions are subject to minimum participant numbers.

 

Adult Dance Fitness

  • £5 per session on a drop-in basis (cash or bank transfer).

  • Sessions may be cancelled if minimum numbers are not met.

 

School & Event Bookings

  • School sessions can be booked per session or per half term.

  • Event pricing is arranged individually.

  • Invoices are issued after completion and must be paid within 14 days.

  • Late payments without communication may incur a £25 fee.

 

Attendance

  • Children must arrive and be collected on time.

  • Children arriving more than 10 minutes late may not be permitted to join the session.

  • We are not responsible for children outside session times unless agreed in advance.

  • Persistent lateness or absence may result in loss of place.

 

Dress Code & Personal Belongings

  • ​Children should wear comfortable clothing suitable for movement, along with clean indoor trainers.

  • Hair must be tied back and jewellery removed.

  • All belongings should be labelled.

  • Sunflower Dance accepts no responsibility for lost or damaged items.

 

Staff

  • All staff hold enhanced DBS checks and appropriate training.

  • We aim to provide a safe, supportive, and enjoyable environment.

  • Staff may occasionally change due to illness or scheduling.

 

Behaviour

  • Respectful behaviour towards staff, participants, and venues is expected at all times.

  • Bullying or disruptive behaviour may result in removal from sessions.

 

Health & Safety

  • Risk assessments are completed for all venues and activities.

  • Qualified first aiders and first aid equipment are available at sessions.

  • Parents must inform us of any medical conditions, allergies, or injuries.

  • Children who are unwell or contagious should not attend.

  • ​Photos or videos may occasionally be taken during sessions for promotional purposes. Consent will always be requested in advance, and parents may opt out at any time.

 

Cancellations & Refunds

  • Refunds are not provided for missed sessions, illness, or early withdrawal.

  • Credits or refunds may be considered in exceptional circumstances.

  • Medical absences may be credited with a doctor’s note.

  • Dance Day cancellations with sufficient notice may be transferred once to a future session.

  • School or event cancellations are charged as follows:

    • 14–30 days’ notice: 25% fee

    • 7–13 days’ notice: 50% fee

    • Less than 7 days: 75% fee

  • If Sunflower Dance cancels a session, a credit or full refund will be offered.

 

Trial Sessions

  • Two paid trial sessions are available before full enrolment.

  • Trial sessions must be booked separately.

 

Communication

  • Communication will be via email, WhatsApp, or Class4Kids.

  • Parents/guardians must keep contact details up to date.

 

Acceptance

By booking with Sunflower Dance, you confirm that:

  • You have read and accepted these Terms & Conditions.

  • You consent to your child taking part in sessions.

  • You will notify us of any changes to medical or contact information.

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